SES Family Engagement Plan 2017-2018
Posted On:
Friday, September 08, 2017

Surgoinsville​ ​Elementary​ ​School  Family​ ​Engagement​ ​Plan​ ​2017-2018


  • Each​ ​Title​ ​I​ ​school​ ​is​ ​required​ ​to​ ​establish​ ​a​ ​Family​ ​and​ ​Community​ ​Engagement​ ​Committee. To​ ​the​ ​extent​ ​possible,​ ​the​ ​Family​ ​and​ ​Community​ ​Engagement​ ​Committee​ ​will​ ​be​ ​a demographic​ ​representation​ ​of​ ​the​ ​school.​ ​​ ​The​ ​school-level​ ​Family​ ​and​ ​Community Engagement​ ​Committee​ ​will​ ​be​ ​responsible​ ​for:
  • Developing,​ ​implementing,​ ​and​ ​assessing​ ​the​ ​school-level​ ​Family​ ​Engagement​ ​Policy.
  • Determining​ ​what​ ​action​ ​needs​ ​to​ ​be​ ​taken,​ ​if​ ​any,​ ​to​ ​plan​ ​and​ ​increase​ ​participation​ ​in family​ ​engagement​ ​activities.
  • Identifying​ ​barriers​ ​to​ ​participation​ ​in​ ​family​ ​engagement​ ​activities.
  • When​ ​applicable,​ ​integrating​ ​parent​ ​involvement​ ​activities​ ​with​ ​existing​ ​community agencies​ ​such​ ​as​ ​Tennessee​ ​Early​ ​Intervention​ ​Services,​ ​HeadStart,​ ​preschools​ ​(public and​ ​private),​ ​etc.
  • The​ ​Family​ ​and​ ​Community​ ​Engagement​ ​Committee​ ​will​ ​meet​ ​at​ ​the​ ​beginning​ ​of​ ​each school​ ​year,​ ​as​ ​well​ ​as​ ​throughout​ ​the​ ​school​ ​year​ ​to​ ​plan​ ​various​ ​family​ ​engagement activities.​ ​The​ ​chairpersons​ ​for​ ​this​ ​committee​ ​is​ ​art​ ​teacher,​ ​Shasha​ ​Laster,​ ​and​ ​Title​ ​I Coordinator,​ ​Jennifer​ ​Cassell. 

 Additionally,​ ​Surgoinsville​ ​Elementary​ ​School​ ​will:

  • Annually​ ​distribute​ ​the​ ​Home-School​ ​Compact​ ​to​ ​families​ ​at​ ​the​ ​beginning​ ​of​ ​each school​ ​year. 

› ​ Discuss​ ​the​ ​Home-School​ ​Compact​ ​with​ ​parents​ ​and​ ​students​ ​at​ ​parent-teacher conferences. 

› The​ ​compact​ ​will​ ​also​ ​be​ ​posted​ ​online​ ​on​ ​the​ ​county​ ​and​ ​school-level​ ​websites.

  • Convene​ ​an​ ​annual​ ​parent​ ​meeting​ ​following​ ​State​ ​and​ ​Federal​ ​Guidelines
  • Address​ ​the​ ​importance​ ​of​ ​communication​ ​between​ ​teachers​ ​and​ ​parents:

› Provide​ ​at​ ​least​ ​two​ ​parent-teacher​ ​conference​ ​dates​ ​to​ ​address​ ​student​ ​progress.

› Provide​ ​frequent​ ​child​ ​progress​ ​reports​ ​for​ ​parents.

› Provide​ ​parents​ ​with​ ​reasonable​ ​access​ ​to​ ​staff​ ​through​ ​phone​ ​numbers,​ ​emails​ ​and scheduled​ ​meetings. › Provide​ ​opportunities​ ​to​ ​volunteer​ ​and​ ​participate​ ​in​ ​their​ ​child’s​ ​class.

› Provide​ ​opportunities​ ​to​ ​observe​ ​classroom​ ​activities​ ​following​ ​school​ ​procedures.

  • Provide​ ​parents​ ​with​ ​materials​ ​to​ ​help​ ​parents​ ​work​ ​with​ ​their​ ​children​ ​to​ ​improve academic​ ​achievement

› Make​ ​the​ ​Parent​ ​Lending​ ​Library​ ​easily​ ​accessible​ ​to​ ​parents.

› Promote​ ​the​ ​use​ ​of​ ​the​ ​Lending​ ​Library​ ​through​ ​newsletters,​ ​websites,​ ​and classroom​ ​communication.

  • Provide​ ​at​ ​least​ ​​two​ ​​parent​ ​training​ ​and​ ​activities​ ​designed​ ​to​ ​increase​ ​parents’​ ​capacity to​ ​help​ ​with​ ​learning​ ​at​ ​home.

› Focus​ ​on​ ​strategies​ ​to​ ​improve​ ​homework,​ ​attendance,​ ​and​ ​discipline.​ ​These​ ​will be​ ​included​ ​on​ ​each​ ​grade​ ​level’s​ ​Week​ ​in​ ​a​ ​Peek.

› Convene​ ​at​ ​varying​ ​times​ ​to​ ​accommodate​ ​family​ ​schedules.
› Invite​ ​all​ ​families​ ​to​ ​attend​ ​activities​ ​through​ ​written​ ​and​ ​verbal​ ​notice.

› To​ ​the​ ​extent​ ​practicable,​ ​the​ ​school​ ​will​ ​provide​ ​full​ ​opportunities​ ​for participation​ ​of​ ​parents​ ​with​ ​limited​ ​English​ ​proficiency,​ ​parents​ ​with​ ​disabilities and​ ​parents​ ​of​ ​migratory​ ​child.

› Planned​ ​events​ ​include:

  • Student planners and communication folders will be providedtoallstudents           to​ ​maintain​ ​communication​ ​between​ ​home​ ​and​ ​school.
  • A Principal’s Newsletter is provided with important information and events          scheduled​ ​throughout​ ​the​ ​month. 
  • A “Back to School” bash will be held to notify parents of Title I status,               introduce families to school staff and resources available, and how to help their​ ​child​ ​at​ ​home​ ​with​ ​literacy.
  • Literacy and Math evenings are held throughout the year for parents togain             information​ ​and​ ​participate​ ​in​ ​activities​ ​with​ ​their​ ​child.
  • TNReady testing information will be given at parent events by 3​rd and 4​th             grades.
  • Parent-Teacher Conferences are scheduled two times per yearbythedistrict and​ ​as-needed​ ​by​ ​the​ ​parents​ ​and​ ​teachers. 
  • PTSO (Parent Teacher Student Organization) meetings will convene once a month after school to discuss upcoming events for the school and family  engagement​ ​opportunities.  ¡ A​ ​Parent​ ​Advisory​ ​Committee​ ​meets​ ​to​ ​discuss​ ​important​ ​school​ ​matters. Each​ ​grade​ ​level​ ​will​ ​be​ ​represented​ ​by​ ​a​ ​parent/caregiver.​ ​​ ​This​ ​committee meets​ ​at​ ​the​ ​beginning​ ​of​ ​the​ ​year​ ​with​ ​the​ ​Family​ ​Engagement​ ​Coordinator and​ ​as​ ​needed​ ​throughout​ ​the​ ​year.​ ​Families​ ​receive​ ​information​ ​on​ ​school testing​ ​data​ ​and​ ​assist​ ​with​ ​School​ ​Improvement​ ​Plan​ ​revision. 
  • A Fall Festival is held each year to provide fun for the entire family. SES               King/Queen​ ​fundraiser​ ​is​ ​celebrated. 
  • A book fair is held twice a year in which family members can volunteer to               help​ ​or​ ​visit​ ​the​ ​book​ ​fair​ ​with​ ​their​ ​child​ ​during​ ​and/or​ ​after​ ​school.
  • Santa’s Workshop sells inexpensive items for students to purchase as holiday​ ​gifts​ ​for​ ​families​ ​and​ ​friends.​ ​​ ​This​ ​event​ ​is​ ​sponsored​ ​by​ ​PTSO. 
  • chool Dances are heldtoprovidetimeforsocializationandraisemoneyfor             classrooms.​ ​This​ ​event​ ​is​ ​sponsored​ ​by​ ​PTSO. 
  • A​ ​Talent​ ​Show​ ​is​ ​held​ ​when​ ​students​ ​perform​ ​various​ ​talents​ ​for​ ​the​ ​school. 
  • Many classroom teachers utilize family volunteers to provide additional tutoring​ ​for​ ​students​ ​or​ ​for​ ​classroom​ ​activities​ ​throughout​ ​the​ ​year.
  • Classroom teachers make it a point to ask all parents to come into the classroom at least once during the year to shareanactivityordemonstration with​ ​their​ ​child’s​ ​classroom.
  • Families are invited to Field Day to participate in various fun, outdoor games.
  • Families​ ​are​ ​invited​ ​to​ ​participate​ ​in​ ​and​ ​attend​ ​a​ ​Holiday​ ​Musical. 

  • Families are invited to the Art Show to view student artwork displayed            throughout​ ​the​ ​building. 
  • Families are invited to Honors Day to recognize the academic achievement of​ ​their​ ​child​ ​at​ ​the​ ​end​ ​of​ ​the​ ​year. 
  • Fourth grade hosts a picnic during which families can come celebrate the end​ ​of​ ​the​ ​year​ ​with​ ​their​ ​students. 
  • A Science Fair allows families to perform science experiments with their           children. 
  • Celebrations such as Student Appreciation Day, Read-N-Quiz, positive behavior,​ ​and​ ​other​ ​rewards​ ​are​ ​scheduled​ ​throughout​ ​the​ ​year. 
  • A school website and Facebook page are used to communicate news and            celebrations. 


  • Provide​ ​parents​ ​with​ ​a​ ​student​ ​handbook​ ​at​ ​the​ ​beginning​ ​of​ ​each​ ​year​ ​to​ ​provide information​ ​on

› Procedures​ ​to​ ​learn​ ​about​ ​the​ ​course​ ​of​ ​study​ ​for​ ​their​ ​child​ ​and​ ​have​ ​access​ ​to​ ​all learning​ ​materials. 

› The​ ​right​ ​to​ ​access​ ​their​ ​child’s​ ​official​ ​records.

  • Utilize​ ​the​ ​Family​ ​Engagement​ ​Coordinator​ ​for​ ​technical​ ​assistance​ ​on​ ​policy development
  • Provide​ ​parents​ ​with​ ​written​ ​procedures​ ​on​ ​how​ ​to​ ​access​ ​the​ ​Family​ ​Engagement​ ​Policy, the​ ​Hawkins​ ​County​ ​Schools​ ​Family​ ​Engagement​ ​Plan,​ ​and​ ​curriculum.​ ​​ ​The​ ​school’s Family​ ​Engagement​ ​Plan​ ​is​ ​on​ ​the​ ​school​ ​website:​ ​​
  • Increase​ ​parents’​ ​capacity​ ​to​ ​become​ ​involved​ ​in​ ​the​ ​educational​ ​process​ ​by​ ​presenting information​ ​in​ ​a​ ​timely​ ​manner​ ​and​ ​through​ ​various​ ​means​ ​to​ ​include​ ​information​ ​such​ ​as › A​ ​written​ ​description​ ​and​ ​explanation​ ​of​ ​the​ ​curriculum​ ​in​ ​use​ ​at​ ​the​ ​school.

› The​ ​forms​ ​of​ ​academic​ ​assessment​ ​used​ ​to​ ​measure​ ​student​ ​progress,​ ​and​ ​the proficiency​ ​levels​ ​students​ ​are​ ​expected​ ​to​ ​meet.

› State’s​ ​academic​ ​content​ ​standards.

› State’s​ ​student​ ​academic​ ​achievement​ ​standards.

› State​ ​and​ ​local​ ​academic​ ​assessments,​ ​the​ ​requirements​ ​of​ ​parent​ ​involvement.

› How​ ​to​ ​monitor​ ​a​ ​child’s​ ​progress​ ​and​ ​work​ ​with​ ​educators​ ​to​ ​improve​ ​the achievement​ ​of​ ​their​ ​child.

  • Student​ ​progress​ ​will​ ​be​ ​monitored​ ​by​ ​classroom​ ​teachers​ ​throughout​ ​the year​ ​using​ ​the​ ​following​ ​(when​ ​applicable​ ​to​ ​the​ ​grade​ ​level):​ ​AIMSweb testing,​ ​Read-N-Quiz​ ​tests,​ ​weekly​ ​and/or​ ​unit​ ​tests,​ ​data​ ​folders​ ​and​ ​fluency checks.
  • Student​ ​progress​ ​will​ ​be​ ​communicated​ ​with​ ​parents​ ​through​ ​regular progress​ ​reports.
  • Students​ ​needing​ ​additional​ ​help​ ​will​ ​receive​ ​RTI​ ​or​ ​small​ ​group intervention​ ​in​ ​Reading​ ​and​ ​Math​ ​on​ ​a​ ​daily​ ​basis.


  • Set​ ​up​ ​meetings​ ​requested​ ​by​ ​parents​ ​to​ ​give​ ​suggestions​ ​and​ ​be​ ​part​ ​of​ ​the​ ​decision making​ ​about​ ​their​ ​child​ ​relating​ ​to​ ​the​ ​education​ ​of​ ​their​ ​child,​ ​and​ ​respond​ ​to​ ​the suggestions​ ​as​ ​soon​ ​as​ ​possible.

  • Coordinate​ ​parent​ ​involvement​ ​programs​ ​and​ ​activities​ ​with​ ​programs​ ​such​ ​as​ ​(when applicable)​ ​Head​ ​Start,​ ​Reading​ ​First,​ ​Early​ ​Reading​ ​First,​ ​Even​ ​Start,​ ​the​ ​Home Instruction​ ​Programs​ ​for​ ​Preschool​ ​Youngsters,​ ​the​ ​Parents​ ​as​ ​Teachers​ ​Program,​ ​and public​ ​preschool​ ​or​ ​other​ ​programs,​ ​and​ ​conduct​ ​other​ ​activities​ ​such​ ​as​ ​parent​ ​resource centers.

› Communication​ ​for​ ​these​ ​activities​ ​will​ ​be​ ​provided​ ​through​ ​flyers​ ​sent​ ​home​ ​in communication​ ​folders.

› Communication​ ​is​ ​also​ ​provided​ ​through​ ​the​ ​school​ ​website. › Surgoinsville​ ​Elementary​ ​School​ ​provides​ ​tours​ ​of​ ​the​ ​school​ ​to​ ​preschool​ ​students and​ ​upcoming​ ​kindergarteners.

› A​ ​speech​ ​therapist​ ​works​ ​with​ ​local​ ​Head​ ​Start​ ​agencies​ ​to​ ​provide​ ​early intervention​ ​to​ ​children​ ​in​ ​need​ ​of​ ​services.

› Fourth​ ​graders​ ​participate​ ​in​ ​a​ ​tour​ ​of​ ​Surgoinsville​ ​Middle​ ​School​ ​to​ ​prepare​ ​them for​ ​the​ ​upcoming​ ​year.

  • All​ ​information​ ​about​ ​school​ ​and​ ​parent​ ​programs,​ ​meetings,​ ​and​ ​other​ ​activities​ ​is​ ​sent to​ ​the​ ​parents​ ​in​ ​an​ ​understandable​ ​language.
  • Provide​ ​other​ ​reasonable​ ​support​ ​for​ ​parental​ ​involvement​ ​activities​ ​as​ ​parents​ ​may request.
  • Provide​ ​full​ ​opportunities​ ​for​ ​the​ ​participation​ ​of​ ​parents​ ​with​ ​limited​ ​English proficiency,​ ​parents​ ​with​ ​disabilities,​ ​and​ ​parents​ ​of​ ​migratory​ ​children,​ ​including providing​ ​information​ ​and​ ​school​ ​reports​ ​in​ ​a​ ​language​ ​such​ ​parents​ ​understand.
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